Privacy Policy

Last Updated: September 23, 2025

At 1544125BC Ltd (“we,” “us,” or “our”), we are committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with Canadian federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and British Columbia’s Personal Information Protection Act (PIPA).

This policy applies to all personal information collected by 1544125BC Ltd in the course of providing contracting services, including through client interactions, subcontractor and supplier relationships, employee management, and other business activities.

1. What is Personal Information?

Personal information is any information about an identifiable individual, such as your name, address, email address, phone number, financial details, or other data that can identify you, either alone or in combination with other information.

2. How We Collect Personal Information

We collect personal information in the following ways:

• Directly from You: When you provide information to us, such as when you:

• Request a quote or contract for our contracting services.

• Contact us via phone, email, or in person.

• Apply for employment or subcontractor opportunities.

• Complete forms, contracts, or surveys related to our services.

• Automatically: If you visit our website (if applicable), we may collect information through cookies, web analytics, or similar technologies (e.g., IP address, browser type, or pages visited). See Section 8 for more details.

• From Third Parties: We may collect information from third parties, such as subcontractors, suppliers, or business partners, with your consent or as permitted by law (e.g., credit reports or employment references).

3. Types of Personal Information We Collect

We may collect the following types of personal information, depending on the nature of our relationship with you:

• Client Information: Name, contact details (address, phone number, email), payment information, project specifications, and preferences related to contracting services.

• Employee or Subcontractor Information: Name, contact details, resume, qualifications, banking information for payroll, and other employment-related data.

• Website Visitors (if applicable): IP address, browsing behavior, device information, and other data collected via cookies or analytics tools.

• Suppliers and Partners: Business contact information, financial details, and contract-related information.

4. How We Use Your Personal Information

We use your personal information for the following purposes:

• To provide and manage our contracting services, including project planning, execution, and invoicing.

• To communicate with you about your project, inquiries, or account.

• To process payments and manage financial transactions.

• To evaluate job or subcontractor applications and manage employment relationships.

• To comply with legal and regulatory requirements, such as tax reporting or workplace safety regulations.

• To improve our services and customer experience through feedback and analytics.

• To market our services, with your consent (e.g., sending promotional emails or newsletters).

• To protect against fraud, unauthorized transactions, or other liabilities.

We will only use your personal information for the purposes for which it was collected, unless we obtain your consent for a new purpose or as permitted by law.

5. How We Disclose Your Personal Information

We do not sell or share your personal information with third parties except in the following circumstances:

• Service Providers: We may share your information with trusted third-party service providers (e.g., accountants, payment processors, or IT providers) who assist us in operating our business, provided they agree to protect your information and use it only for the purposes we specify.

• Subcontractors and Suppliers: We may share relevant information with subcontractors or suppliers to complete your project, with your consent or as necessary to fulfill our contract with you.

• Legal Obligations: We may disclose your information to comply with legal requirements, such as responding to a court order, tax authorities, or other regulatory bodies.

• Business Transfers: In the event of a merger, acquisition, or sale of 1544125BC Ltd’s assets, your personal information may be transferred to a third party as part of the transaction, with appropriate safeguards in place.

• With Your Consent: We may share your information with other parties if you provide explicit consent.

6. How We Protect Your Personal Information

We take reasonable steps to protect your personal information from unauthorized access, use, or disclosure. These measures include:

• Physical Security: Secure storage of physical records in locked facilities.

• Technical Security: Use of encryption, firewalls, and secure servers to protect electronic data.

• Organizational Security: Limiting access to personal information to authorized personnel only, with employee training on privacy obligations.

Despite these measures, no system is completely secure. In the event of a data breach, we will notify affected individuals and relevant authorities as required by law.

7. Retention of Personal Information

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. For example:

• Client information may be retained for the duration of the project and for a reasonable period afterward to comply with tax or contractual obligations.

• Employee or subcontractor information may be retained for the duration of employment or engagement and as required by employment or tax laws.

• Website data (if applicable) may be retained for analytics purposes, in anonymized form where possible.

When personal information is no longer needed, we securely destroy or anonymize it in accordance with applicable laws.

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

8. Cookies and Website Analytics

If 1544125BC Ltd operates a website, we may use cookies and similar technologies to enhance your experience, analyze site performance, and deliver personalized content. Cookies are small data files stored on your device that help us understand how you use our website.

You can manage cookie preferences through your browser settings. However, disabling cookies may affect the functionality of our website. For more information, please contact us or review our Cookie Policy (if applicable).

Note: If 1544125BC Ltd does not have a website or does not use cookies, this section can be removed.

9. Your Rights and Choices

Under Canadian privacy laws, you have the following rights regarding your personal information:

• Access: You may request access to the personal information we hold about you.

• Correction: You may request corrections to inaccurate or incomplete information.

• Withdrawal of Consent: If you have provided consent for certain uses of your information (e.g., marketing), you may withdraw consent at any time by contacting us, though this will not affect the lawfulness of prior uses.

• Complaint: You may file a complaint with us or with the Office of the Privacy Commissioner of Canada or the British Columbia Information and Privacy Commissioner if you believe we have mishandled your information.

To exercise these rights, please contact our Privacy Officer (see Section 12).

10. International Transfers

In some cases, your personal information may be stored or processed outside of Canada (e.g., by cloud service providers). When this occurs, your information is subject to the laws of the jurisdiction in which it is processed, which may differ from Canadian laws. We ensure that appropriate safeguards are in place to protect your information in accordance with Canadian privacy standards.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website (if applicable) or made available upon request, with the “Last Updated” date. If we make significant changes, we will notify you by email or through other reasonable means.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact our Privacy Officer:

Privacy Officer

1544125BC Ltd

20-31945 Lougheed Hwy

Mission, BC, Canada, V2V 0K8

Email: flack.mackenzie.contracting@gmail.com

Phone: 604-856-9010

If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada at www.priv.gc.ca or the British Columbia Information and Privacy Commissioner at www.oipc.bc.ca.